Submit a Proposal

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Submit a Proposal

Thank you for your interest in being an exhibitor at Imagine RIT on Saturday, April 26, 2025

Now it’s time to showcase your hard work, and talents! Please review the following information as it pertains to exhibiting at Imagine RIT. Only current RIT students, faculty and staff are eligible to submit a proposal. RIT Alumni are encouraged to partner with current RIT students, faculty and staff on projects so they may participate in an exhibit, if desired.

Ways to Exhibit

In-Person at RIT’s Henrietta Campus

Virtually by Submitting an Exhibit Video or Digital Content

Important Dates and Deadlines

November 4, 2024 Proposal System opens for proposal submissions.
February 3, 2025 Field House deadline 5pm, late requests will not be accepted.
March 10, 2025 Deadline for proposal submissions, service requests deadline, exhibit videos, and exhibit images.
March 24, 2025 Deadline to add/confirm exhibitors participating in the exhibit.

PLEASE NOTE: All exhibitor profile information must be completed and confirmed by the deadline. Once a primary exhibitor adds the secondary exhibitor(s) name(s) the secondary exhibitor(s) will be sent an invitation to complete/confirm their exhibitor profile.

What You Need To Know

Once you log in to the proposal submission page, you will first be asked to agree to the Exhibitor Terms and complete an Exhibitor Profile.

Next, you should complete the Exhibit Info section, which will generate a proposal number and officially put you in the system.

Tips for a Successful Submission: 

  • Exhibit Title:  Keep it succinct but reflective of your exhibit's theme or topic.

  • Exhibit Description: Clearly explain what your exhibit is about and what visitors will see, do, or learn.

  • Exhibitor Information: Have the names and email addresses for all your fellow exhibitors ready. 

Important:  All exhibitor profile information must be completed and confirmed by the March 24 deadline. Once the Primary Exhibitor adds the names of Secondary Exhibitors, they will receive an invitation to complete and confirm their profiles.

At any point after generating your proposal number, you may log out and return later to complete your proposal if needed.

Please note: 

  • The person who submits the proposal is known as the "Primary Exhibitor".
  • All additional exhibitors participating in the exhibit are known as "Secondary Exhibitors".

Submit Your Proposal Here

If you have any questions about your proposal/exhibit, please email Lisa Stein, Executive Director, Events and Conferences at lmsgrl@rit.edu.