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RIT logo and full name
Government and Community Relations
News
Directory
myRIT
Government
Elected Officials
Inviting/Hosting Public Officials and Staff on Campus
Lobbying
Political Campaign Guidelines
Student Advocacy
Events
Special Events Office
Events for External Organizations
Event Management Technology
Students Club Events Planning
Davis Awards
Additional Paid Day Off
Ovation: RIT’s Performing Arts Showcase
Veterans Day Breakfast
Event Request Form
RIT Events Calendar
Osher Institute
Contact
Event Request Form
RIT
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Government and Community Relations
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Events
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Event Request Form
Applicant Details
Event Title
Name of Organization
Applicant Name
Title
Address
Address
City/Town
State/Province
- None -
Alabama
Alaska
American Samoa
Arizona
Arkansas
Armed Forces (Canada, Europe, Africa, or Middle East
Armed Forces Americas
Armed Forces Pacific
California
Colorado
Connecticut
Delaware
District of Columbia
Federate States of Micronesia
Florida
Georgia
Guam
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Marshall Islands
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Northern Mariana Islands
Ohio
Oklahoma
Oregon
Palau
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virgin Islands
Virginia
Washington
West Virginia
Wisconsin
Wyoming
ZIP/Postal Code
Phone
Email
Website
Detailed Description of Event
Please describe the purpose of the event and provide an agenda. Please be sure to include all activities.
Event Agenda
One file only.
25 MB limit.
Allowed types: txt, pdf, doc, docx.
Admission
Check one
Ticketed
Invitation Only
Campus Only
Open to Public
Is there a fee?
Yes
No
How much?
Minimum Attendance
Maximum Attendance
Who will attend?
Faculty
Minors
Public
Staff
Students
How is this event going to be publicized?
Will you be conducting raffles or games of chance of any kind?
Yes
No
Will government officials or dignitaries be invited or in attendance at this event?
Yes
No
Schedule
Date
Hide lower priority columns
Date
Date
Set up hours
Event Start Time
Event End Time
Tear Down Hours
Are your dates flexible?
Yes
No
Alternate Dates
Hide lower priority columns
Alternate Dates
Alternate Dates
Alternate Dates
Facilities Requested
Facility Types
Athetic Field(s)
Aquatic Center
Auditorium/Lecture Hall(s)
Cafeteria(s)
Classroom(s)
Computer Lab(s)
Conference Rooms(s)
Gym(s)
Other…
Enter other…
Please describe your facility requirements
Please upload an agenda
One file only.
25 MB limit.
Allowed types: txt, rtf, pdf, doc, docx.
If you have a room diagram(s) for reference please attach it.
One file only.
25 MB limit.
Allowed types: gif, jpg, png, pdf.
Audio/Visual Equipment Request
Please select all items needed for event
Easel
Flip Chart
Handheld Microphone
Hardwired Internet
Lapel Microphone
LCD Projector
Overhead Projector
Podium
Podium Microphone
Slide Projector
Tabletop Microphone
TV/DVD/VHS
Whiteboard
Other…
Enter other…
Will a movie be shown during the event?
Yes
No
Presenters and/or attendees will require special networking accommodations
Yes
No
Food Service and Dining
Click here
to view RIT's Alcohol and Catering Policy
Are food services required?
Yes
No
Number of people
There is a minimum of 20 people.
Meal Types
Continental Breakfast
Served Breakfast
AM Break
Box Lunch
Buffet Lunch
Served Lunch
PM Break
Buffet Dinner
Served Dinner
Reception
Other…
Enter other…
Will alcohol be served?
Yes
No
Please describe your food needs (i.e. meal timeframes, menus, etc.)
Parking Requests
Click here
for RIT's parking policy
Number of cars expected
Handicap spaces
Housing (Summer Conferences Only)
Overnight accomodations
Yes
No
Total number of persons to be housed
# Male
# Female
Chaperone/student ratio
Room Type Preferences
Air-Conditioned Dorms
Non-Air-Conditioned Dorms
No Preference
Single Rooms
Double Rooms
Triple Rooms
Quad Rooms
Linen Service
Linen Required
No Linen Required (Guests will bring their own)
Arrival Date
Departure Date
Check-In Timeframe
Check-Out Timeframe
Will there be any early arrivals?
Yes
No
Will there be any late departures?
Yes
No
Early arrival check-in date
Early Arrival Check-In Timeframe
Late Departure Check-Out Date
Late Departure Check-Out Timeframe
Event History
Where has this event been held in the past?
RIT Affiliation (if any)
References
Name
Address
Phone
Name
Address
Phone
CAPTCHA
Recaptcha response
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