Special Assignment/Additional Compensation

Payments to RIT regular exempt employees and adjunct faculty can be made online through Oracle Self-Serve.

1. Log into Oracle
   https://mybiz.rit.edu
    
2. From the Responsibilities List (Navigation Window) – select:
   
   RIT Employee / Adjunct Payment Entry » Payment Entry
    
3. Search for the Person for the transaction. Enter the last name of the person in the Search field. Results are returned to the bottom of the screen.
   
   Note: The following information for My List and Advanced Search functionality can be used in all Self-Serve transactions. It is not required to complete the Adjunct payment.
   
   My List: This can be used to create a list of employees and to avoid using the search function in the future. Click on the Select box next to the employee’s name. Click on “Add To My List”. Once added to My List, these employees can be accessed from the My List link on the search screen.
   
   Advanced Search can be used to refine a search.
   
   
   
    
4. From the list of people returned, click on the Action icon in the column to the right of the correct employee’s name – this may take a moment for the next screen to be returned.
    
5. From the Overview Screen, click on Award New Compensation
   • Any future or ongoing payments will be listed. For information on any payments listed please contact your HR Assistant.
     
     
     
      
6. Select Type and then select Option
   • Additional Compensation (Add Pay) should be used to make a one-time payment using one of the following payment types.
     
     - Commission – used for previously approved compensation plan
     - Intellectual Property (IP) Release – used for previously approved compensation plan
     - Royalty – used for previously approved compensation plan
     - Honorarium – used for a payment in recognition of professional services such as acting as a guest speaker
     - Award/Recognition – used for Spot Award, Mentor Recognition, Extra Effort Recognition, Eisenhart Award, Presidential Outstanding Staff Award.
      
   • Special Assignment – used to pay for additional workload that is interim in nature over a period of time, generally not longer than the academic year.
7. Enter the payment details and click Apply
   
   Additional Compensation – Commission, Royalty, IP Release, Honorarium, Award Recognition • Amount – enter amount of payment
    
   • • Award Type – select the type of award (for Award Recognition Only)
   • • Begin Date – enter the start date of the time period of the award/recognition
   • • End Date – enter the end date of the time period of the award/recognition
     
     Special Assignment
   • Amount – enter total amount of the payment (for entire period)
   • Work Type – select the type of work performed (refer to table in step 6)
   • Begin Date – enter the start date of the time period of the work performed
   • End Date – enter the end date of the time period of the work performed
     
     Additional Compensation and Special Assignment
   • Cost Allocation – enter the cost account number
     - The format is XX.XXXXX.7XXXX.XX.XXXXX.XXXXX
      
   • Once all the details have been entered Click Next.
      
8. At this point you will be returned to the Overview screen.
    
   • You may add additional payments at this time for the same person; you must select a different option for each payment.
      
   • • Please note – you cannot update an existing payment with any status other than “New”. Contact your HR Assistant if you need to change an existing payment.
      
9. Once all the payments for the individual have been entered, click on Next.
    
10. On the Review page each payment entered will be listed for verification before submitting for approval.

Future and Ongoing Transactions Overview
This screen will list all Adjunct payments with an end date after the current date. Entries with a Status of “New” can be updated. For changes to other entries please contact your HR Assistant.




Error Handling:
Error notifications will be generated when moving from the Overview Screen to the Review and Submit screen.

• The account number will be validated
• The start date will be validated to ensure it is not prior to the start of the current Fiscal Year
• Only transactions with a status of “new” can be updated.

When an error message is received, please click on Cancel and then confirm the cancellation.

You will be taken to the screen below. You must DELETE the transaction before you can re-enter a new transaction.