On-campus Supervisors

Student Employment Office makes the student hiring process easy.

Whether you're a new on-campus employer or would like a quick refresher, attend the “Student Employment 101” training course offered through the Center for Professional Development at RIT. Connect with our office to get started with student employment. We are always available to answer your questions or guide you through the employment process.

Submit Your Questions to SEO

Student Employment Office is launching a new way for on-campus supervisors to get answers to common questions. Our FAQ Form allows on-campus staff to submit general questions about student employment. Student Employment Office will compile and address these questions in a periodic e-Newsletter sent to on-campus employers and supervisors.

Submit Your Question Here

Please note: This form is for general and non-urgent questions. If you have an urgent issue, please reach out to SEO at studentemployment@rit.edu.

Online Hire Process

Please visit studenthire.rit.edu for online hiring. *This is the preferred method of hiring.

Student Employment Policies

Each department must make sure students will have important work and a supportive environment. Student employees are expected to follow all implemented employee and student safety guidelines while working and all building occupancy restrictions must be adhered to.

Studenthire.rit.edu is the recommended submission process. Other forms, including change forms and late forms, must be sent to seosubmitforms@rit.edu. Please send one student per email with the student’s name in the subject line. Forms must be submitted before the student can work.

This is a dedicated mailbox for hire/change forms only, please send any other inquiries to studentemployment@rit.edu.

Students will submit a request for Employment Eligibility Verification here. SEO will respond with an email that they can show their supervisor indicating they are clear to work.

To adhere with federal employment regulations, student employees MAY NOT begin working until the I-9 has been completed. Failure to adhere to this regulation can put RIT at risk of significant fines for non-compliance with federal, state, and local wage and hour laws.

Section 1 of the I-9 is completed online using the link provided via email to students in their New Hire Packet.
Section 2 of the I-9 is completed in person at SEO by appointment only. Appointments must be made through RIT Career Connect.

Supervisors may reach out to SEO for an alternate process if they have a student working outside of Rochester who requires an I-9. Each request is determined on a case-by-case basis.

Job postings can be accessed on RIT Career Connect. All regular student employment jobs require a job description entered into Career Connect with an associated job ID number.

Payment method must be decided before student is hired. Student paychecks will be mailed directly to the address the student has on their employment file.

Paper paychecks will not be sent to departments.
No honorariums or lump sum payments are acceptable.
Students are encouraged to sign up for a direct deposit to avoid any delays in pay. Direct deposit information can be accessed and edited by student employees at myinfo.rit.edu.

Please view Remote Work Policy

*Students can only work remotely for 30 calendar days. Please reach out to SEO before granting remote work opportunities or if you have any questions.

If your student employee tests positive for COVID-19 they may be eligible for paid time off under the New York State COVID-19 Paid Sick Leave.

Students should follow the guidelines provided by the Student Health Center.
Student employees must complete the NYS Department of Health Affirmation of Isolation and provide the document to their supervisor.
- If a student can continue to perform their job while in isolation, they will be paid their regular hours worked.
- If a student cannot perform their job while in isolation, they are entitled to paid time using the NYS COVID-19 pay code in Kronos for up to 14 days.

Illness-related absences that do not qualify for the Health Affirmation of Isolation can be paid using any PTO the student has accrued, per the NYS Paid Sick Leave.

Career Connect for Supervisors

Register an account on Career Connect. To join your company, find the individual office or division through RIT. Do not enter the general “Rochester Institute of Technology” company. Positions that are currently and have previously entered into Handshake for your company are available to you once you register.

If you have any questions about your company selection, contact our office for assistance in selecting the right company.

Posting Positions

Learn how to post jobs on Career Connect here.

Positions must be entered into Career Connect and approved by Student Employment Office. The position will be automatically assigned a Career Connect ID number when it is created, and that is the number used on a student employee’s hire form.

The RIT login or Single Sign-On feature will not work for RIT staff.

Please note that Dining Services supervisors will be directed to the Dining Services Business Office for Career Connect assistance, due to the oversight required by Dining Services policies.

Hiring a Student

Eligibility

Students must meet the following requirements to be eligible to work:

Completed I-9
Full-time registration in a matriculated degree program for the academic semester

Students may not begin working until supervisors have verified eligibility.

The following students are not eligible to work on campus:

Currently suspended
Leave of absence
Recently graduated
New incoming students may not begin working until they arrive on campus for the start of the semester

Summer Employment

The student employee must have been registered full-time the previous semester AND registered for at least three credits for the summer or fall sessions.

Employment Process

Check to see if there is already someone in your department or division that serves as the student employment contact. In many cases, professors or other new supervisors will find that there is a coordinator in place in their department who can assist with the student employment process.
Post a position in Career Connect, or refer to previous job postings to get their Career Connect ID number.
Confirm student’s employment eligibility.
- If a student has never worked for RIT before they must complete the I-9.
Submit the hire.