Monthly Closings

The following information will help you to prepare for each month-end general ledger closing. If you require assistance as you request and print monthly statements and detail reports, or have questions regarding the closing, please contact the RIT Service Center or by calling 585-475-5000

The Controller’s Office Web Page is a great reference for information regarding Accounting, Oracle, Payroll, SPA Accounting, Travel Information, and Procurement Card Information. Many forms are available on the web page also. Please visit the Controller’s Office Web Page.

• Day 1 - Select the proper period date and use proper batch name when creating journal entries for the prior month-end. If you do not change the date, it will default to the current month and the JE will not post in the correct month-end. Month-end journal entries created and posted after last day of month, must be named using the last day of month; for example; MMDD-XX, 151ABC1031-11.
  • Accounts Payable close: Effective October 2024, the Accounts Payable (A/P) closing has moved to Day 1. This change ensures timely closing and provides sufficient time for the Finance and Accounting teams to complete essential activities that depend on the A/P close.
• ​​​​​​​Day 2 - All journal entries due to Accounting by 4:30 p.m.
• Day 3 - 8:30 a.m. - Active Pay transactions posted to ledger.
  • 1:00 p.m. - Accounts Receivable closes.
• Day 4 - Accounting Operations performs month-end closing process. Closing starts at 9:00 AM.
• Day 5 - Department statements available when month closed, approx. 12pm, unless otherwise notified (see closing status below).