Approval Management Engine (AME)

The Approval Management Engine (AME) is an online approval routing process in the Oracle system for HR and financial transactions that is in compliance with the University’s Signatory Authority Policy (SAP). The process is consistent for HR and financial transactions while allowing the actual approval limit amounts to differ, recognizing that the transaction values can differ significantly(i.e. financial transactions can be very large while the highest supplemental payments have significantly lower values). AME also provides the option for departments to designate a different reviewer and approver for HR and financial transactions. It’s much more flexible, configurable, transparent and easier to maintain. This functionality provides benefits to stakeholders campus-wide in addition to robust systemic internal controls in signature delegation and the transaction approval process.

This process includes the ability:

• for departments to identify employees as “first approvers” for HR Supplemental Pay transactions (adjunct, summer salary, overload, etc.) and financial transactions (expense reimbursements, purchase requisitions, invoice payment forms, etc.)
• for departments to designate employees as “reviewers” of transactions to ensure accuracy prior to routing for approval
• for budget heads to delegate online approval authority signatory limit amounts within their organizations.

Please send questions regarding the AME Financial Transaction Workflow to oracleapprovals@rit.edu.