At-Will: Employment with DCS is an "At-Will" relationship. DCS is an Equal Opportunity
Employer.

SUMMARY:
Under general supervision, performs non-routine accounting support in areas of accounts
payable, accounts receivable, cost accounting, payroll or credit and collection, data entry
for interpreting request and request follow up/confirmation.

DUTIES AND RESPONSIBILITIES:
1. Performs specialized calculations, posting and accounting functions. Codes accounts
payable invoices for proper account distribution, checks prices, quantities and
extension, receives remittances, posts to proper accounts and prepares transmitted
documents; prepares and issues credit and debit memos; prepares, extends and
issues bills and invoices from appropriate sales and shipping documents.
2. Performs duties necessary for preparing bills, invoices, statements and vouchers for
payment or oversees the task when assigned to another. Reconciles bills, checks
balances and follows-up on discrepancies. Computes discounts when applicable.
May prepare payment checks for signature.
3. Maintains files on paid bills and performs related activities.
4. Maintains customer service to Deaf Community Services vendors and customers.
5. Receives and collects incoming funding from invoices or credit payments.
Calculates and posts to appropriate accounts, assists in the reconciling and aging of
accounts. Answers customer questions regarding billing discrepancies, invoice
adjustments, etc.
6. Prepare and make bank deposits via e-scanner. Utilize data processing equipment
and generate new billings or past-due notices.
7. Data Entry using QuickBooks Desktop/Online, Microsoft Office Software and
Outlook and a custom web-based scheduling software system . Approve freelance
interpreter invoices and prepare spreadsheet for semi-monthly payroll.
8. Works closely with the Contracts Manager and/or Operations Manager on providing
fiscal consultation for potential bids and requests for proposals (RFP) and contracts.
9. Collaborates with the Accounting Manager regarding checks, audits, fiscal analysis,
and other tasks as assigned.

NON-ESSENTIAL JOB FUNCTIONS:
 Maintain confidentiality
 General office work, including assisting other co-workers.
 Maintain cleanliness and overall appearance of the office
 May act as receptionist. Obtain and record callers name, time of call, nature of
business, person , called upon. Transfer calls and/or take accurate messages. (as
needed)
 Provide information and referrals upon request.
 Provide administrative support to Interpreting Department Director and/or Operations
Manager Perform such tasks and responsibilities as may be delegated by Executive
Director/Deputy Director.